Evergreen Real Estate Group is seeking a full-time Regional Supervisor to join our team!
This position is primarily responsible for provides overall property management supervision of 8-10 properties, as assigned by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core duties and responsibilities include the following. Other duties may be assigned.
Performs hiring/termination, supervision and disciplinary action, as needed, for Managers I and II and assisting Managers I and II in their key hires. Orienting and on-going training Establishes expectations and goals, as well as evaluating performance. Visits the site on a routine basis. Ensures proper staffing or coverage at the sites. Reviews site time clock reports, approval of vacation requests, and ensures that Managers are implementing HR requirements accurately and timely (including review of any disciplinary action reports related to the site)
Financial: Completes an annual budget in cooperation with the Manager and based on the owner goals for the property, maintaining adequate reserve balances and protection of the physical asset. Monitors accounts payable to ensure compliance with the budget and prompt payment based on available cash flow. Monitors accounts receivable to minimize collections and subsequent Bad Debt, as well as maintaining good cash flow. Remains familiar with all procedures and requirements for site based accounting tasks Is knowledgeable and proficient with One Site procedures for on-site work and reporting functions. Monitors rent collection and ensure that legal action is initiated, as needed, on a timely basis and review documentation that would be utilized by the attorney in court. Reviews petty cash accounting on-site, on a routine basis. Monitors budget variances each month and document causes for significant negative variances in reporting Monitors HAP requests (if appropriate to the specific property) to ensure that all requested monies are received. Ensures that all vendor files are maintained with property insurance documentation, as necessary. Assures timely compliance with all reporting deadlines and open items. Reviews and approves purchase orders for amounts over $1,000.
Regulatory: Coordinates with the Director of Compliance to ensure that site staff is performing regulatory-related tasks correctly and counsel/discipline as needed. Coordinates materials for Management and Occupancy Reviews related to property, financial and overall management procedures (Note: Director of Compliance will coordinate resident file review, Tenant Selection Plans and AFHM Plans); attend the property related reviews and respond to inspection reports within the allocated timeline (Note: Director of Compliance will attend and respond to resident file related inspections.) Remains knowledgeable related to regulatory compliance at the properties.
Physical Site: Conducts apartment inspections on a regular basis to ensure that either 100% of the units or an assigned percentage of the units have been inspected each year by this position. Assists with pre-REAC inspections and monitor repairs to ensure good REAC scores. Conducts walk-thru of common areas and grounds at each visit. Reviews bids collected by the site to ensure consistency and that the scope of work is as requested – coordinate with FMCS, as needed. Coordinates with FMCS to develop capital budgets and ensure implementation. Requests assistance from FMCS for major or complicated building issues.
Resident Relations: Responds to grievances, as needed. Intercedes, as needed, with resident issues and monitor evictions at the site.
Reporting and Owner Relations: Provides weekly reports to Senior Vice President. Provides quarterly ESUM reports to senior management of ERES. Attends owner meetings and prepare/present reports, as requested. Maintains positive relations with owners and up-date the Senior Vice President as to any contacts with the owner.
Corporate Responsibilities: Provides information, as needed, related to any legal action involving the site, i.e. Discrimination Complaint, lawsuits. Attends corporate functions or meetings, as requested. Serves as a liaison between the sites and corporate. Assists with instilling the corporate culture at the sites and with the employees.