Evergreen Real Estate Group is hiring a Facilities Manager!
This position is primarily responsible for maintaining an operational level view of the physical assets managed by Evergreen Real Estate Services, LLC. This includes training and development of property maintenance and management staff, oversight of property REAC readiness, and evaluation of maintenance candidates for employment. This position is also responsible for making recommendations and implementing initiatives they relate to property enhancements, preventive maintenance and capital planning by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core duties and responsibilities include the following. Other duties may be assigned.
Monitors all physical assets.
Develops and coordinates training for maintenance and janitorial staff to heighten the expertise available at properties. (This includes in-house training as well as external.)
Assists property managers in hiring qualified maintenance supervisors.
Coordinates the physical inspection process by regulatory agencies, including: REAC, HQS (IHDA), Syndicator, etc. and prepare property staff accordingly. Ensure that inventory of property equipment, tools and appliances are being maintained at each property. Inspect properties on a regular basis.
Provides support to properties as needed: When extended absences of a Maintenance Supervisor occur at the sites, be available to provide needed support to Property Manager, including assumption of “hands-on” responsibilities and supervisory duties until the Supervisor is able to return to work or a suitable replacement is identified and trained.
Remains available to property maintenance staff to “trouble-shoot” maintenance problems and make recommendations for correction.
Assists staff in understanding technical aspects of the property to which they are assigned.
Provides regular, written status reports of major capital improvements and/or repairs occurring at the properties.
Coordinates the documentation process of capital improvements and major repairs for which replacement reserves will be utilized.
Assists with the development of a 5-year capital improvement plan for properties managed by ERES.
Provides annual monitoring of preventive maintenance schedules to ensure implementation at the properties.
Reviews and/or revises routine maintenance schedules for properties.
Develops specifications and/or scope of work for major capital improvements and/or major replacements and repairs at the properties, as requested.
Coordinates the bidding process for major capital improvements and/or replacements and repairs, as request.
Supervises major improvements and/or repairs, as requested.
Is responsible for the overall direction, coordination, and evaluation of maintenance and janitorial staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
High school diploma or general education degree (GED); or five years or more related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES, LICENSES, REGISTRATIONS:
Trade school certificate(s) in HVAC, electrical and/or plumbing OTHER SKILL, ABILITIES, AND QUALIFICATIONS:
Ability to perform duties under pressure and meet deadlines in a timely manner. Ability to effectively communicate with residents (handle concerns, complaints and issues); vendors; and staff being supervised. Frequent need to inspect property, grounds and apartments. Must be able to work in a fast-paced, multi-faceted and customer service-oriented environment. Must be able to work as a team, interact with others in a professional/pleasant manner and exercise problem-solving skills. Must be able to apply principles of logical thinking or define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action. More than 5 years’ experience in similar positions of facilities management with residential, multi-property, senior-level oversight. No less than 3 years’ experience directly supervising or training residential maintenance technicians. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Excellent communication ability with all levels of the organization, including front-line management, regional supervisors, maintenance staff, and executive team Must be knowledgeable and skilled in the safe use and maintenance of the following tools: Hand Tools: Various wrenches, hammer, grips, saws, sledgehammer, snips, posthole diggers, etc. Power Tools: Wrenches, grinders, sanders, drills, saws, etc. User-Moved Aids: Wheelbarrows, dollies, hand trucks, buckets, hoists, jacks, step ladders, full ladders, double ladders Mechanical Equipment: Motors, pumps, compressors, blowers, electric and hand power augers, etc. Measuring Devices: Calipers, voltmeters, ohmmeters, testing meters, PH tests, gauges, etc. * All employees are responsible for observing safety and security procedures as applicable and reporting potentially unsafe conditions to management within their shift, prior to clocking out for the workday. The employee must be capable of adapting, with minimal or no advance notice, to changes in how business is conducted and work is accomplished, with no diminishment in work performance. PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear.
The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds.